Turn Your Address List into Labels

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Although Word offers more features and a slightly more user-friendly experience for printing labels, there are some instances where it is necessary to be able to print the labels directly from Excel. In my excel sheet, has only 3 columns Part, Name, Count And I wish to print Part and Name fields only. Note: If you insert a field from the Database Fields list and then later switch to a data source that does not contain a column with the same name, Word will be unable to insert that field information into the merged document.

You will find the detailed guidance in this article -. I like to open mine first. If you use line breaks rather than paragraph breaks between lines, you should achieve single spacing. Arrange the layout of your address labels Now you need to define the content of your labels, decide what information to included and specify how the addresses will appear on each mailing label.

Turn Your Address List into Labels

Learning to use Mail Merge in Microsoft Word can be a daunting task if you're trying to use Microsoft Help. We'll outline a much more linear process -- creating an address file in Excel, merging in Word, and adding intents and finer details. This simple process can save you hours of fussing around with labels, ensuring you don't resort to handwriting them later! Note: This is for Office 2003; instructions for other versions may vary. Remember the location and name of the file. Click on them in the order they will appear on the label. This is normally First Name, Last Name, Street Address, City, county, Postal code. Ignore the fact that they all end up on a single line, when you're done selecting you can add spaces and carriage returns where you want them on the label. When you have all fields inserted click OK. Click CLOSE on the window once you have finished inserting all the fields you require. At this screen you can edit individual labels or print.

Importing Source Data With those foundations laid, we can now start importing information that we entered into the source document at the beginning of the process. You can also choose Edit Recipient List and select the recipients you wish to include if you are including only certain recipients in your mail merge. You can either open up a new documents with your labels or print directly. Open Word, and under Tools, hover over Letters and Mailings and then click Mail Merge Wizard. Make sure all records are selected and click OK. The Xerox printer new was thought to be the issue, but the engineer says it is only printing what is being sent to it. If you are pretty comfortable with mailing labels from excel mail merge feature or prefer working with the ribbon, you can proceed in this way.